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WhiteIQDiscover

Cleaning operations software · UK

Commercial CleaningSoftware That MakesRunning YourBusiness Easier.

Discover how WhiteIQ helps commercial cleaning businesses manage staff schedules, track attendance, verify cleaning services and improve operational visibility.

Explore WhiteIQVisit WhiteIQ Website

WhiteIQ is software for cleaning companies. We don't supply cleaners.

Client view · Kingsgate Offices

Illustration

07:29

Last clean

Done

Checklist

2

Open actions

Rota · Monday

Illustration
  • 06:00Office block · Floors 1–3Verified
  • 06:30Primary school · Main hallOn shift
  • 17:30Retail unit · Sales floorCover needed
  • 18:00GP surgery · Clinical roomsScheduled

Clock-in check

Illustration
● Inside site boundary06:58:12
OfficesSchools & nurseriesCare homesHealthcareRetail estatesHospitalityLogistics & warehousingFacilities management

01 · Start here

Start with the question you're actually asking.

Every page on this site answers one operational problem cleaning companies bring to us. Pick yours.

  1. 01What is cleaning management software, and what should it actually do for my company?
  2. 02Why doesn't a domestic cleaning app work for my commercial contracts?
  3. 03How do I run the back office of a cleaning company without drowning in admin?
  4. 04How does GPS attendance tracking work, and how do I use it lawfully with my cleaners?
  5. 05How do I keep a cleaner rota working across many sites, and fill cover fast?
  6. 06How can I prove a clean happened when a client says it didn't?
  7. 07How do I run quality inspections that are consistent, fair and actually improve standards?
  8. 08How do I give clients visibility of their sites without building reports by hand every month?
  9. 09How do I get from the hours my cleaners worked to accurate pay, without chasing timesheets?
  10. 10How do I invoice clients accurately for what was delivered, including the extras?

02 · The platform

One rota. Everything else follows from it.

WhiteIQ describes itself as one system where the schedule drives attendance, evidence, client reporting, timesheets and invoices. Here's what each part solves.

Rota management

Staff scheduling

One rota across every site, with cover filled before the client notices.

Rota · Monday

Illustration
  • 06:00Office block · Floors 1–3Verified
  • 06:30Primary school · Main hallOn shift
  • 17:30Retail unit · Sales floorCover needed
  • 18:00GP surgery · Clinical roomsScheduled

Attendance verification

GPS staff tracking

Verified clock-ins on site, and how to use location data lawfully.

Clock-in check

Illustration
● Inside site boundary06:58:12

Digital proof of service

Proof of cleaning

Evidence tied to the shift, the site and the standard, retrievable months later.

Evidence chain

Illustration

  1. 06:41

    Clock-in verified on site

  2. 06:58

    Checklist 24 / 24 complete

  3. 07:14

    6 photos attached to the shift

  4. 07:29

    Supervisor sign-off

Client reporting

Client portal

Live visibility for clients, without anyone assembling reports by hand.

Client view · Kingsgate Offices

Illustration

07:29

Last clean

Done

Checklist

2

Open actions

Quality control

Cleaning inspections

Consistent audits, fair scoring and corrective actions that actually close.

Quality inspection

Illustration
  • Washrooms5/5
  • Kitchen4/5
  • Floors3/5
  • Bins & recycling5/5

Floors: corrective action raised

Timesheets and wages

Timesheets & payroll

From verified hours to accurate pay, and what to confirm about payroll.

Timesheets · week 43

Illustration
CleanerContractActual
J. Morgan20.020.5✓
A. Khan15.015.0✓
R. Shah12.511.75✓

Approved hours → payroll export

Billing

Invoicing

Draft invoices from verified work, with extras and variations handled.

Draft invoice

Illustration
  • Contract cleaning · October£1,080.00
  • Additional hours (approved)£96.00
  • Consumables£64.00
Total ex. VAT£1,240.00
Explore Cleaning Management SoftwareSee How WhiteIQ Works

03 · By sector

Different buildings, different rules.

01

Schools

Term-time rotas, holiday deep cleans and safeguarding records in one place.

Read the schools guide
02

Healthcare

Risk-based frequencies, audits and evidence for care homes and clinics.

Read the healthcare guide
03

Multi-site management

Regions, supervisors and site-level numbers as contracts spread out.

Read the multi-site management guide

04 · Clear on who we are

A software company, not a cleaning contractor.

WhiteIQ is

  • An operations platform for companies that run cleaning contracts
  • In live use at White Regal Limited since August 2026
  • Built for UK commercial cleaning and facilities teams

WhiteIQ isn't

  • A cleaning service you can book
  • A recruitment agency for cleaners
  • A replacement for your own judgement on site

05 · Guides

Practical reading for people who run sites.

All guides

Operations · 25 October 2026

Common Problems Faced by Commercial Cleaning Companies

The most common problems UK commercial cleaning companies face, from staff turnover and missed cleans to disputes and thin margins, with a fix for each.

Read the guide

Quality · 25 October 2026

How Cleaning Companies Can Improve Quality Control

Build a quality control system for your cleaning company: clear standards, training, self-checks, audits, root-cause fixes and a complaint process clients trust.

Read the guide

Client reporting · 25 October 2026

How Commercial Cleaning Companies Can Improve Client Reporting

How commercial cleaning companies can build client reports facilities managers actually read: the right measures, honest exceptions and a steady rhythm.

Read the guide

WhiteIQ · cleaning operations platform

Run every site. Prove every clean.

WhiteIQ is software for companies that run commercial cleaning contracts. Plans, features and the free trial are on the main WhiteIQ website.

Discover WhiteIQSee How WhiteIQ Works

Links open whiteiq.co.uk. WhiteIQ Discover is WhiteIQ's guide and resource site.